How to send a clickable link to a file in Outlook

Sometimes you want to send users a clickable link to a folder or file on your network rather than sending them the whole document as an attachment or just the path as text eg; N:\Common\test.doc (where N: is a network drive)

The following syntax makes sure that you can do this no matter what format of email message you or the reciever users (plain text, rich text or html), the following syntax gaurantees that your message would be recieved with a clickable link to the folder or file you specify!

Simply use the following syntax and replace the drive letter and foldernames to the network drive letter and folder / file of your choice

Following example embeds a link to a file called test.doc residing on a network drive N:\common

<file://N:\\Common\test.doc>

Following example embeds a link with the UNC path instead of a hard coded drive letter where the document test.doc resides on a fileserver called Pluto in a share called corporate$

 

<file://pluto\corporate$\test.doc>

Following example embeds a link to a folder called DropBox which lives on network drive R:\

<file://R:\\DROPBOX\>

Following example embeds a link using a UNC path instead of a drive letter, to a folder called DropBox (which is on a windows share called corporate$ on a fileserver called Pluto)

<file://pluto\corporate$\DropBox>

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Download the free tool at

Download the free tool at http://www.emailaslink.com . It will create file links for outlook by "right clicking" directly on the files that you want. The tool makes it easy to send links for several files at once and even to send links from search results or any other file list in Windows. The program will add an item to your "send to" menu in Windows that appears when you "right click".

What is the file has a space

What is the file has a space in it?

Download the free tool at

Download the free tool at http://www.emailaslink.com . It will create file links for outlook by "right clicking" directly on the files that you want. The tool makes it easy to send links for several files at once and even to send links from search results or any other file list in Windows. The program will add an item to your "send to" menu in Windows that appears when you "right click".

Space Solution

My coworker just helped me on this problem, I replaced every location where a space occurs with the string %20, works like a charm =)

You can also enclose the link

You can also enclose the link in <>. Ex. - much easier than remembering % characters. :)

Then you can try the

Then you can try the filepath in double quotes

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Clickable Network Link (UNC) in Outlook

Set brackets around the link. Slashes only used to make it visible here. Use backslashes instead.
<//my host/my path/my long file name.doc>

Bracket Hyperlink for Outlook 2010

I used this method many times in Outlook 2003 but it doesn't seem to work now that I've converted to Windows 7 and MS 2010. Are there settings I need to adjust or is the method different for Outlook 2010?